In the business world, two of the most popular productivity suites are Microsoft 365 and Google Workspace (formerly known as G Suite). Both offer a variety of tools to help businesses be more productive, but there are some key differences between the two. Here’s a look at why businesses might need one or the other and some of the pros and cons of each.
Why Use Microsoft 365 or Google Workspace?
Businesses might need Microsoft 365 or Google Workspace for a variety of reasons. Here are some of the most common:
- Collaboration: Both suites offer a variety of tools for collaboration, such as chat, video conferencing, and document sharing. This makes them ideal for businesses that need to work together remotely.
- Productivity: Both suites offer a variety of productivity tools, such as email, calendaring, and task management. This makes them ideal for businesses that need to be more organized and efficient.
- Cost: Both suites are subscription-based, so businesses only have to pay for what they need. This can be a cost-effective way for businesses to get the productivity tools they need.
Microsoft 365 vs Google Workspace
Now that you know why businesses might need Microsoft 365 or Google Workspace, let’s take a look at some of the overall features and pros and cons of each.
Microsoft 365 is a subscription-based service that includes a variety of Microsoft products and applications, such as Access, Excel, OneDrive, OneNote, Outlook, PowerPoint, Publisher, Skype for Business, Teams, and Word. It’s designed for businesses of all sizes and offers a variety of features to help businesses be more productive.
Benefits of Microsoft 365
1. Plenty of File Storage: With 1 TB of storage per user, businesses have plenty of space to store their files.
2. More Desktop Applications: Compared to Google Workspace, Microsoft 365 has more desktop applications, which can be useful for businesses that need specific applications that are not available in Google Workspace.
3. More Users for Video Calls: Businesses can have up to 250 users on a video call, compared to 100 with Google Workspace.
Drawbacks of Microsoft 365
1. More Expensive: Microsoft 365 is slightly more expensive than Google Workspace depending on which package your business chooses, so businesses that are on a tight budget may want to consider Google Workspace.
2. Limited Storage Space for Emails: Although businesses can store 1 TB of files, they are limited to 50 GB of storage space for emails. This can be a problem for businesses that receive a lot of emails.
Google Workspace is a subscription-based service that includes a variety of Google products and applications, such as Gmail, Hangouts, Drive, Docs, Sheets, and Slides. It’s designed for businesses of all sizes and offers a variety of features to help businesses be more productive.
Benefits of Google Workspace
1. Easy and Quick Collaboration: Google Workspace has conceived with collaboration as a key feature, whereas Microsoft 365 has only evolved into that later on. The functionality and easy of collaboration is easier with Google Workspace.
2. Good Mobile Apps: Google offers good quality mobile apps for their productivity suite which makes work easier on-the-go as compared to Microsoft’s apps.
Drawbacks of Google Workspace
1. Limited storage: Google Workspace only offers 10GB of storage for its Business and Enterprise plans. This might not be enough for businesses that have a lot of data to store.
2. No Desktop Applications: Google Workspace does not have any desktop applications, which can be a problem for businesses that need specific applications that are not available in the cloud.
Microsoft 365 and Google Workspace are both subscription-based services that offer a wide range of features to help businesses be more productive. They both have their pros and cons, so it’s important to understand what each service offers before making a decision. If you’re considering using Microsoft 365 or Google Workspace for your business, contact Syzygy 3 today to learn more about what each service can offer you. We can help you determine which service is the best fit for your business needs.